Privacy Policy for www.apescms.org.uk
Effective Date: 19/05/2025
At the Association of Protecting Exotic Species CIC ("we," "us," or "our"), we are committed to protecting your privacy and safeguarding your personal data. This Privacy Policy explains how we collect, use, disclose, and protect your information when you access and use our ERP platform with Multi-Workspace search features ("Service") available through www.apescms.org.uk. Please read this policy carefully. By using our Service, you agree to the terms of this Privacy Policy.
1. Information We Collect
We may collect various types of information to provide, improve, and personalise the Service, including:
a. Personal Data: Name, email address, contact details, login credentials, and other information provided voluntarily during registration or account management.
b. Usage Data: Details of how you access and interact with the Service, such as login times, IP address, browser type, device information, and activity logs.
c. Data Entered by Users: Content, files, or data uploaded or input into the system for managing wildlife information, reports, or other organisational purposes.
d. Cookies and Tracking Technologies: We use cookies and similar tools to enhance your experience, analyse usage patterns, and improve our services.
2. How We Use Your Information
Your data may be used for the following purposes:
a. To provide and maintain the Service, including account management and functionality.
b. To enable the Multi-Workspace search and related features.
c. To improve our platform, troubleshoot issues, and develop new features.
d. To communicate with you, including sending updates, security s, or notifications related to your account.
e. To comply with legal obligations, prevent abuse, and ensure security.
f. To personalise your experience and provide relevant content or support.
3. Data Sharing and Disclosure
We do not sell your personal data. However, we may share your information:
a. With trusted third-party service providers who assist in operating the platform, maintaining security, or providing technical support, under strict confidentiality agreements.
b. To comply with legal requirements, enforce our policies, or protect our rights and safety.
c. During organisational changes such as mergers, acquisitions, or sale of assets.
d. With your consent or at your direction.
4. Data Security
We implement appropriate technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction. Nonetheless, no method of transmission over the internet or method of electronic storage is completely secure, so we cannot guarantee absolute security.
5. Data Retention
We retain your personal data only as long as necessary to fulfil the purposes outlined in this Privacy Policy, or as required by law. Once your account is deactivated or terminated, your data will be securely deleted or anonymised unless retention is necessary for legal, contractual, or legitimate business interests.
6. Your Rights
You have rights regarding your personal data, including:
- Access: Request a copy of the data we hold about you.
- Correction: Request updates or corrections to your information.
- Deletion: Request that we delete your data.
- Restriction: Limit the processing of your data.
- Objection: Object to certain processing activities.
- Portability: Receive your data in a structured format.
- Withdraw Consent: Revocate consent at any time where processing is based on consent.
To exercise these rights, contact us at info@apes.org.uk.
7. Cookies and Tracking Technologies
Our platform uses cookies to improve functionality, analyse usage, and personalise your experience. You can set your browser to reject cookies or notify you when cookies are set, but some features may not function properly without them.
8. Third-Party Links and Services
Our Service may include links to third-party websites or services. We are not responsible for their privacy practices or content. We encourage you to review their privacy policies before sharing your data.
9. Children's Privacy
Our platform is not intended for children under 13 years of age. We do not knowingly collect personal information from children. If you believe we have collected data from a minor, please contact us to have it deleted.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Changes will be published on this page with an updated "Effective Date." Continued use of the Service after changes constitutes acceptance.
11. Contact Us
If you have questions or concerns about this Privacy Policy or wish to exercise your rights, please contact us at:
Email: info@apes.org.uk
We are dedicated to maintaining your trust and protecting your privacy in accordance with applicable data protection laws.
---
Please review and customize the placeholders and details as needed before publishing.
